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Everyone sets up a spreadsheet differently. It is usually set up for what a person needs at the moment and rarely are future possible needs considered. When the responsibility for a spreadsheet transfers from one person to another the original needs have probably changed and information that was set up one way may no longer be useful so it would fall to the new custodian to arrange the spreadsheet in a more user friendly format.
As a journalist, you can create a free Muck Rack account to customize your profile, list your contact preferences, and upload a portfolio of your best work.